Privacy & Legal

Cookies & Privacy Notice - Customers

Graham & Brown Ltd (“Graham & Brown”) are committed to complying with the General Data Protection Regulation and the Data Protection Act 2018, once enacted. Looking after the personal information you share with us is very important, and we want you to be confident that your personal data is kept safely and securely and to understand how we use it to offer you a better and more personalised shopping experience.

We have published this notice to help you understand

• how and why Graham & Brown collect information from you;
• who we share your information with, why and on what basis; and
• what your rights are.

If we make changes to this notice we will notify you by updating it on our website. Graham & Brown will be what is known as the ‘Data Controller’ of the personal data you provide to us, and we will sometimes refer to ourselves in this notice as “we” or “us”. By Data Controller, this means Graham & Brown determines the purposes and way in which any personal data are, or will be, processed.

Should you need to contact us please email us via data.officer@grahambrown.com quoting Security and Privacy Enquiry.

This privacy notice was last updated on 11th July 2023.

Cookies, what are they and why do we use them?

We use cookies when you visit our site, we use different cookies for different reasons. There are 4 main types of cookie that we use these cover Site Functionality, Site Analytics, Customer Preference Cookies and Targeting / Advertising Cookies. We use these cookies to try and give you the best possible experience when shopping with us, below we've given a few examples of what we use these cookies for:

• Site Functionality - these cookies allow you use the site and help with things like navigation, add to bag and just make the site work as it's supposed to.
• Site Analytics - these cookies allow us to monitor how user use the site, in order for us to improve the site and your shopping experience.
• Customer Preference - these cookies will save your preferences like your location and language to try and make the site as relevant to you as we can.
• Targeting and Advertising - these cookies are used to allow us to deliver ads that are relevant to you, it also allows us to measure the effectiveness of our campaigns and limit the number of times you see adverts from us. We work with Rakuten Advertising who will drop cookies.

By using our site you agree to us placing these types of cookies on your device, and for us to access them when you visit our site. If you want to remove cookies that are on your computer, the "help" section in your browser will provide instructions on how to locate the file or directory that stores cookies and how to disable or remove them. Please be aware that by deleting or disabling cookies, your user experience will be affected and you may not be able to use certain functions of our site and it may not work how we intended.

What information we collect and why?

When you buy goods from us, you are entering into a contract with us. When you are ordering form us you will need to provide some personal information so that we are able to deliver your order to you, identify you when you contact customer services and where you have given your consent to market to you, such as;

• full name
• address (and previous addresses)
• contact numbers, and
• email address.

We do not collect or store any personal payment information.

In order to undertake website personalisation, we will also gather information about the devices you use to access our sites (desktop and mobile), and this may include IP address. For further information on our use of cookies and tracking please see our Cookie Notice.

When you shop in our stores Graham & Brown uses CCTV for security monitoring purposes.

How do we use your information?

Data Protection says that we are allowed to use and share your personal data only where we have a proper reason to do so. The law says we must have one or more of these reasons and these are:

• Contract - your personal information is processed in order to fulfil a contractual arrangement e.g. in order to send you your order.
• Consent – where you agree to us using your information in this way e.g. when you create an account with us or sign up for marketing communications
• Legitimate Interests - this means the interests of Graham & Brown in managing our business to allow us to provide you with the best products and service in the most secure and appropriate way e.g. to transfer your data to certain Third Party’s such as delivery partners.
• Legal Obligation – where there is statutory or other legal requirement to share the information e.g. when we have to share your information for law enforcement purposes.

Here is a list of the ways that we may use your personal information, and which of the reasons described above we rely on to do so. Where we list legitimate interests as a reason, we also describe below what we believe these legitimate interests are.

Who we share your information with and why

Graham & Brown works with a number of trusted suppliers, agencies and businesses in order to provide you the high quality goods and services you expect from us such as delivery companies, fraud prevention agencies, and market research companies amongst others.

Some examples of the categories of third parties with whom we share your data are:

Partners Websites

Graham & Brown works with a number of trusted partners brands who sell our products on our behalf. All partners are subject to thorough security checks and will only hold the minimum amount of personal information needed in order for you to place your orders.

Delivery Partners

In order for you to receive your goods, Graham & Brown works with a number of delivery partners. Again, we only pass limited information to them in order to ensure delivery of your items.

IT Companies

Graham & Brown works with business who support our website and other business systems.

Marketing Companies

Graham & Brown may work with marketing companies to help us manage our electronic communications with you, carry out surveys and product reviews on our behalf and to profile & understand our customer base to improve our future marketing activity and targeting.

Payment processing

Graham & Brown works with trusted third party payment processing providers in order to securely take and manage payments.

Transfers to third countries

Some of the information you provide to us may be transferred outside the European Economic Area to countries such as India and the US. This is a transfer to a “third country”. For example Graham & Brown has a business relationship with PFS who provide us with Development support and services. Although the data is held in UK data centres colleagues in India may access it to undertake the activities described above.

If you place an order with us and you are outside of the UK we will transfer the data that we hold on you to Graham & Brown in the UK.

Graham & Brown also works with suppliers and partners who may make use of cloud and/or hosted technologies. We undertake data security due diligence on our partners and ensure that that these partners conform to appropriate accreditations.

Wherever transfers of data to third counties occurs Graham & Brown will put in place an appropriate contractual provisions to ensure that there are strict rules regarding both the confidentiality and security of your information. To find out more please contact us at data.officer@grahambrown.com

Keeping in touch with you

We want to keep you up to date with information about new ranges, special offers and improvements to our website. When you set your account up, we will ask you if you want to receive this type of marketing information.

Graham & Brown will not share your information with outside companies for their marketing purposes.

If you decide you do not want to receive this marketing information you can request that we stop by writing to the Data Protection Officer at Graham & Brown, Design Centre, Stanley Street, Blackburn, Lancs, BB1 3BW, emailing data.officer@grahambrown.com, by calling the Contact Centre on 0808 168 3795, via My Account online or the unsubscribe link within the email.

You may continue to receive communications for a short period while your request is dealt with.

How long we keep your information

If we collect your personal information, the length of time we retain it is determined by a number of factors including the purpose for which we use that information and our obligations under other laws.

We may need your personal information to establish, bring or defend legal claims. For this purpose, we will always retain your personal information for 7 years after the date it is no longer needed by us for any of the purposes listed under How we use your information above. The only exceptions to this are where:

• the law requires us to hold your personal information for a longer period, or delete it sooner;
• you exercise your right to have the information erased (where it applies) and we do not need to hold it in connection with any of the reasons permitted or required under the law;
• we bring or defend a legal claim or other proceedings during the period we retain your personal information, in which case we will retain your personal information until those proceedings have concluded and no further appeals are possible; or
• in limited cases, existing or future law or a court or regulator requires us to keep your personal information for a longer or shorter period.

What are your rights

You are entitled to request the following from Graham & Brown, these are called your Data Subject Rights and there is more information on these on the Information Commissioners website www.ico.org.uk

• Right of access –to request access to your personal information and information about how we process it
• Right to rectification –to have your personal information corrected if it is inaccurate and to have incomplete personal information completed
• Right to erasure (also known as the Right to be Forgotten) – to have your personal information erased. Contact Call Centre 0808 168 3795
• Right to restriction of processing – to restrict processing of your personal information
• Right to data portability - to electronically move, copy or transfer your personal information in a standard form
• Right to object - to object to processing of your personal information
• Rights with regards to automated individual decision making, including profiling –rights relating to automated decision making, including profiling

If you have any general questions about your rights or want to exercise your rights please contact data.officer@grahambrown.com

You have the right to lodge a complaint with a data protection regulator in Europe, in particular in a country you work or live or where your legal rights have been infringed. The contact details for the Information Commissioner’s Office (ICO), the data protection regulator in the UK, are available on the ICO website www.ico.org.uk where your personal information has or is being used in a way that you believe does not comply with data, however, we encourage you to contact us before making any complaint and we will seek to resolve any issues or concerns you may have.

General

This website www.grahambrown.com is owned and operated by Graham & Brown Ltd. Registered office: Design and Marketing Centre, Stanley Street, Blackburn, Lancashire, BB1 3BW. Registered in England 372481. VAT Number: 174711463.

Changes to Terms & Conditions

We reserve the right to change these terms & conditions from time to time so would recommend that they are reviewed regularly. All changes are effective as and when they are published on the website.

Intellectual Property & Content

All trademarks, logos, images and content remain the property of Graham & Brown and/or its affiliates, licensors or suppliers. You are not permitted to reproduce, duplicate or manipulate any of the content and/or images without the explicit consent of Graham & Brown, unless for personal use.

Accuracy of Content

All information displayed on this website (verbal or written) is for guidance only and is provided in good faith and without warranty, and although every effort has been made to ensure all the product details, descriptions & prices are correct they are for guidance purposes only and not binding. Every effort is made to ensure that the color and design of the product appear as accurately as possible, however the actual colors you will see can vary dependent upon your computer equipment and as such we cannot guarantee that the goods on delivery will reflect the color on your computer. Therefore we would highly recommend that all customers use our sampling service to check the colors prior to placing any order.

Any links from this site are for convenience purposes only and should not be deemed as an endorsement for the products or services therewith. Graham & Brown shall not be liable to any person for loss or damage arising from the use of the information contained within this site or in any linked sites.

Damage to your computer

Although we make every effort to make sure that this site is free from viruses and defects unfortunately we cannot guarantee that use of this website or those linked from it will not cause damage to your computer. Graham & Brown will not be liable for any loss or damage caused from the use of this site.

Terms of Sale

All orders are subject to availability and confirmation of the order price.When placing an order with Graham & Brown you must be over 18 years of age, be legally capable of entering into a binding contract and possess a valid credit or debit card acceptable to us.

Contract

When an order is placed you will receive a confirmation email, this email is just an acknowledgement and does not constitute acceptance. A contract will be formed once the goods that you have ordered have been shipped to you.

Pricing & Availability

While we try to ensure that all details, descriptions and prices that appear on the website are correct some errors may occur. If we discover an error in price for any goods that you have ordered we will inform you as soon as possible and ask you to either re-confirm the order at the right price or cancel. If you choose to cancel and have already paid for the goods you will receive a full refund.

Returns

Returns of unopened and re-saleable items are accepted up to 30 days from the receipt of your goods, this EXCLUDES those items which are customised or made to order which covers ALL Paints (including tester pots), Wallpaper Samples and Customised Murals. We provide a free returns service for the eligible products, if you wish to return by any other means then this must be arranged at your own expense. The goods will be deemed returned when received by Graham & Brown. Returns for any other reason i.e. products are defective, will require us to examine the products prior to agreeing to refund any monies. We will do so within a reasonable time period, usually 30 days, and will inform you of our decision.

Email Promotions

Official Graham & Brown promotion codes entitle you to an offer on your online order from www.grahambrown.com. To utilise your promotion code, click the "APPLY PROMO CODE" button on the My Bag or Checkout page and enter the specific code. Please note, promotion codes can only be used once per transaction and cannot be used in conjunction with any other promotion or offer. Promotion codes are territory specific, remain our property, are not transferable and are not valid for the purchase of gift cards or gift vouchers. There is no cash alternative. We reserve the right to withdraw them and refuse or restrict any order at any time.

Product Exclusions

Unless otherwise stated, our promotions exclude our new releases, paste, paste kits, wallpaper and paint samples.

Discount Codes

Discount codes may be offered to account holders from time to time and may only be used when purchasing through the account from which they were offered. Promotional discount codes may also be offered in respect any, or specific products or purchases made on the website and we reserve the right to withdraw them without prior notice. Discount codes may not be combined with any other sales, coupons or discount codes. Discount codes MUST be entered at the time of purchase on the view cart page.

Up to 30% off everything

For a limited time, we are offering up to 30% off everything. This discount will automatically apply and will be shown at the checkout. Some exclusions apply, including samples. This promotion cannot be used in conjunction with any other offer, promotion or coupon code. Promotional offers cannot be applied retrospectively. Offer ends on 2nd December, at 23:59.